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Event Request Form

Start Date of the Event
Year
Month
Day
Request Approved by SVC Leadership: Has this request already been reviewed and approved by both SVC leadership and your ministry leadership? Please select Yes if it has. If not, please ensure your ministry lead has approval for the event before booking.
Yes
Not yet
N/A
Nature of the Event
One-Time Event Held On-Site (on SVC Property)
One-Time Event Held Off-Site (off SVC property)
Recurring Event Held On-Site (on SVC property)
Recurring Event Held Off-Site (off SVC property)
Promotion of Other (e.g. drives, markets, fundraisers, etc.)
Zoom/Webinars
Other

Room Booking

Do you need to book a room(s)?
No
Yes
Please specify which room(s) would be ideal for this event.
Is a Green Room Required for the Speaker(s), Teacher(s), Pastors(s)?
Yes
No
Unsure

Registration

Who is this Event open to?
Invitation Only
Congregation Only
Public Event
Private Event
Public Start Time
Time
HoursMinutes
Public End Time
Time
HoursMinutes
Team Set-Up Time
Time
HoursMinutes
Team Tear-Down Time By
Time
HoursMinutes
Does this Event Require Registration?

Product

Do You Require Product Table(s)?
Yes
No
Unsure
Would You Like Tablecloths Provided for Your Product Table(s)?
We would like Southside to provide tablecloth(s).
We will provide our own tablecloth(s).
No tablecloth(s).
Will You be Providing Your Own Point of Sale Machine for the Product Table(s)?
Yes, we will provide our own.
No, we would like Southside to provide.
Both
Will You Need to Sign Out A Building Key for Your Event?
Yes
No
Not Sure

You will need a building key if you plan to handle opening or locking up the building, or if you’ll be at the church outside of office hours. Office hours are, Monday-Thursday, 9am-5pm.

Child Care

Will there be Child Care for this Event?
Will you be providing Child Care volunteers or will Southside need to provide volunteers?
Yes, we will provide our own volunteers.
No, we would like Southside to provide volunteers.

Room Setup / Furniture Arrangement

Please describe how you'd like the room arranged (e.g., rows, tables, banquet style), and list any specific furniture needs or layout preferences for your event.

Do You Need Furniture Set Up?
Yes
No
Not sure
Which Furniture Items Will You Need Set Up for Your Event?
Do you require hospitality and Kitchen services?

e.g. water, coffee urns, coffee cups, tea, plates, utenciles, ect.

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